I. Director
The Terms of Reference of the PNU-PO Director shall be based on the PNU Special Order No. 225, Series of 2024.

As Director of the PO, the duties and responsibilities are as follows:

  1. Observe the generally accepted ethical standards and principles in handling top management decision-making processes;
  2. Adhere at all times to the provisions of the PNU Code of Ethics, particularly on integrity, avoidance of conflict of interest, and protection of the University’s institutional reputation;
  3. Ensure an increasing but quality University publication in accredited and/or ISI journals;
  4. Ensure that PNU faculty members and students across Campuses publish their research in accredited and/or ISI journals;
  5. Manage the operations of the University’s official publication/s;
  6. Ensure that PNU policies and system related to knowledge dissemination and mobilization are adhered to;
  7. Ensure an increasing, but quality, University publication indexed in national and international indexing databases;
  8. Ensure academic integrity on publications by coordinating with the Research Ethics Unit;
  9. Regularly update the Vice President for Research, Extension, and Quality Assurance (VPREQA) on matters related to student and faculty publications;
  10. Collaborate with the Curriculum Management and Instructional Materials Office (CMIMO) for quality assurance in the publication of instructional materials; s, and Objectives are reflected in the work of the Publications Office;
  11. Collaborate with the Community Partnership and Extension Office (CPEO) for research dissemination and mobilization to community partners;
  12. Collaborate with the Educational Policy Research and Development Office (EPRDO) for research dissemination and mobilization to other stakeholders and policy makers.
  13. Assist the VPREQA in ensuring that the PNU Vision, Mission, Goals and Objectives are reflected in the work of the Publications Office;
  14. Implement the University’s Quality Assurance (QA) system in coordination with the VPREQA and/or Director of the Quality Assurance Management Office (QAMO);
  15. Assist the VPREQA in ensuring compliance with University’s system standards within the PO domain;
  16. Ensure compliance with the PNU Branding Program in coordination with the Vice President for Student Success and Stakeholders Services (VPSSSS) and/or relevant offices under the VPSSSS domain;
  17. Assist the VPREQA in directing PNU publications toward making PNU as the ASEAN Hub for Teacher Education Research;
  18. Actively pursue publication of faculty members and student research work and other scholarly outputs in ISI and other accredited journals or in journals jointly published with strategic partners;
  19. Develop programs in the area of publication that ,vill help raise revenues for the University;
  20. Assist the VPREQA on matters pertaining to the University’s responsiveness to stakeholders;
  21. Provide support to activities pertaining to the University’s projected development and sustainability;
  22. Provide the faculty with opportunity to be published and coordinate with the EPRDO Director for capacity building of faculty members;
  23. Provide support to all the Vice Presidents to ensure PNU’s responsiveness to its diverse stakeholders;
  24. Perform other functions as may be required by the VPREQA and other members of the PNU Executive Committee; and
  25. Create innovations that will help improve the University’s publication.

II. Administrative Assistant V (Web Editor)

  1. Act as the Web Editor of the Publication Office
  2. Design and manage all the Publication Office online systems a.) Online Monograph System b.) Online Journal Systems (for the four journals) c.) Social Media accounts d.) Anti-plagiarism software e.) Editing applications f.) Graphics software g.) Indexing of Journals h.) PO Youtube Channel i.} DOI j.) PNU PO Portal k.) PO Database and Dashboard l.) PNU Research Portal
  3. Monitor article and monograph submissions via the Online Journal System, emails and notifications, and PNU Online Commons
  4. Update the managing editors or journal staff of all e-submissions
  5. Develop strategies for article citation and indexing
  6. Design graphics and create videos for the office
  7. Prepared metadata for submission to AGPCI (The Normal Lights and APHERJ)
  8. Prepare consolidated PNU SINAG evaluation and evaluation of all systems
  9. Facilitate registration of published articles of The Normal Lights in DOI (CrossRef)
  10. Continuously monitor online metrics of the systems of the office
  11. Conduct monthly database backup for all websites managed by the PNU Publication Office
  12. Communicate with web hosting and domain name service providers
  13. Write a newsletter article every quarter
  14. Perform data Collection and evaluation of research dissemination to other institutions.
  15. Observe acceptable ethical standards and principles in internal management decision-making processes.
  16. Adhere at all times to the University’s Code of Ethics provisions, particularly on integrity, avoidance of conflict of interest, and protection of the Center’s reputation.

III. Administrative Assistant V (Online Commons and Turnitin Administrator)

  1. Act as the Online Commons and Turnitin Administrator
  2. Collect all learning resources (technical reports, theses and dissertations, instructional materials, research, reference materials) from all the university units.
  3. Format all submitted materials (technical reports, theses and dissertations, instructional materials, research, reference materials) into a layout for uploading to the web portal.
  4. Enroll all students in the PNU Online Commons upon enrollment (per term basis).
  5. Submit a quarterly report on visits, views, and downloads of all uploaded materials in the PNU Online Commons.
  6. Update the Publication Office Director on all statuses and appraisals of the PNU Online Commons.
  7. Draft and upload news briefs and announcements in the portal in line with the PNU Online Commons.
  8. Serve as curator of PNU Online Commons and develop ways of improving the PNU Online Commons.
  9. Monitor the Anti-plagiarism use of faculty, staff, and students.
  10. Manage faculty enrolment as instructors in the anti-plagiarism software, file deletion through communication to anti-plagiarism software, and technical support
  11. Provides statistics on faculty use per campus
  12. Prepare monthly anti-plagiarism software report (Journals: TNL, APHERJ, AsTEN)
  13. Preparation and release of certificates of authenticity
  14. Manage student and faculty concerns on Online Commons and anti-plagiarism software,
  15. Communicate with the anti-plagiarism software company or representatives regarding renewal, schedule of anti-plagiarism software training, and other faculty concerns
  16. Prepare necessary documents for the anti-plagiarism software training
  17. Prepare and release Certificate of Appreciation to Online Commons Contributors
  18. Write a newsletter article every quarter
  19. Perform data collection and evaluation of research dissemination to other institutions.
  20. Observe acceptable ethical standards and principles in internal management decision-making processes.
  21. Adhere at all times to the University’s Code of Ethics provisions, particularly on integrity, avoidance of conflict of interest, and protection of the Center’s reputation.

IV. Administrative Assistant V (Journal Staff for The Normal Lights and APHERJ)

  1. Act as the Journal Staff (The Normal Lights and APHERJ) of the Publication Office
  2. Manage, maintain, and update the online system of the assigned journal. a.) Conduct monthly checkup of the database of the journal website. b.) Perform data analytics to monitor journal data
  3. Monitors article submissions, emails, and notifications via the assigned journal’s online system.
  4. Update the Managing Editor and the Editor-in-Chief on: a.) all aspects of the assigned journals b.) the status of articles submitted for evaluation and publication.
  5. Assist the Editor-in-Chief in enhancing the quality of the assigned journal.
  6. Develop strategies for article citation.
  7. Maintain archives of published papers, copies of review records, copies of formal correspondence, minutes of meetings, and a list of contacts of the assigned journal.
  8. Facilitate a call for submission to the assigned journal.
  9. Regularly check the assigned journal’s online journal system for new article submissions.
  10. Conduct an initial technical review of all articles submitted for possible acceptance to the assigned journal.
  11. Send regular invitations to PNU faculty and students across campuses, other TEIs, and local and foreign experts in education and teacher education for publications in the assigned journal.
  12. Facilitate external review of articles by searching for peer reviewers in various ways (e.g., request assistance from associate editors and EIC, expert or peer review search).
  13. Monitor articles from submissions to publication.
  14. Monitor the progress of the review of the assigned journal.
  15. Act as the editorial manager of the assigned journal.
  16. Check the references, similarity index, and AI index of manuscripts under editorial review.
  17. Proofread the final drafts of the articles for publication.
  18. Facilitate the annual production of the assigned journal.
  19. Update and revitalize the assigned journal, the editorial team, and the pool of reviewers by tapping and inviting probable team members.
  20. Act as the curator of the journal’s policy and procedures documents.
  21. Maintain the archive of published papers, copies of review records, copies of formal correspondence, minutes of meetings, and list of contacts.
  22. Performs other tasks that the Editor-in-Chief and the PNU-PO Director may assign.
  23. Prepare honorarium for local peer reviewers and editors
  24. Prepare and send a certificate of publication to the author.
  25. Facilitate author evaluation, consolidation, and analysis.
  26. Facilitate copyright transfer processes
  27. Monthly checkup of the database of the journal website.
  28. Perform data collection and evaluation of research dissemination to other institutions.
  29. Observe acceptable ethical standards and principles in internal management decision-making processes.
  30. Adhere at all times to the University’s Code of Ethics provisions, particularly on integrity, avoidance of conflict of interest, and protection of the Center’s reputation.

V. Administrative Assistant V (Journal Staff for AsTEN Journal of Teacher Education)

  1. Act as the Journal Staff (AsTEN) of the Publication Office
  2. Manage, maintain, and update the online system of the assigned journal. a.) Conduct monthly checkup of the database of the journal website. b.) Perform data analytics to monitor journal data
  3. Monitors article submissions, emails, and notifications via the assigned journal’s online system.
  4. Update the Managing Editor and the Editor-in-Chief on: a.) all aspects of the assigned journals b.) the status of articles submitted for evaluation and publication.
  5. Assist the Editor-in-Chief in enhancing the quality of the assigned journal.
  6. Develop strategies for article citation.
  7. Maintain archives of published papers, copies of review records, copies of formal correspondence, minutes of meetings, and a list of contacts of the assigned journal.
  8. Facilitate a call for submission to the assigned journal.
  9. Regularly check the assigned journal’s online journal system for new article submissions.
  10. Conduct an initial technical review of all articles submitted for possible acceptance to the assigned journal.
  11. Send regular invitations to PNU faculty and students across campuses, other TEIs, and local and foreign experts in education and teacher education for publications in the assigned journal.
  12. Facilitate external review of articles by searching for peer reviewers in various ways (e.g., request assistance from associate editors and EIC, expert or peer review search).
  13. Monitor articles from submissions to publication.
  14. Monitor the progress of the review of the assigned journal.
  15. Act as the editorial manager of the assigned journal.
  16. Check the references, similarity index, and AI index of manuscripts under editorial review.
  17. Proofread the final drafts of the articles for publication.
  18. Facilitate the annual production of the assigned journal.
  19. Update and revitalize the assigned journal, the editorial team, and the pool of reviewers by tapping and inviting probable team members.
  20. Act as the curator of the journal’s policy and procedures documents.
  21. Maintain the archive of published papers, copies of review records, copies of formal correspondence, minutes of meetings, and list of contacts.
  22. Performs other tasks that the Editor-in-Chief and the PNU-PO Director may assign.
  23. Prepare and send a certificate of publication to the author.
  24. Facilitate author evaluation, consolidation, and analysis.
  25. Facilitate copyright transfer processes
  26. Monthly checkup of the database of the journal website.
  27. Perform data collection and evaluation of research dissemination to other institutions.
  28. Observe acceptable ethical standards and principles in internal management decision-making processes.

VI. Administrative Assistant V (Journal Staff for PRISMA)

  1. Act as the Journal Staff (PRISMA: Gender and Education e-Journal) of the Publication Office
  2. Manage, maintain, and update the online system of the assigned journal. a.) Conduct monthly checkup of the database of the journal website. b.) Perform data analytics to monitor journal data
  3. Monitors article submissions, emails, and notifications via the assigned journal’s online system.
  4. Update the Managing Editor and the Editor-in-Chief on: a.) all aspects of the assigned journals b.) the status of articles submitted for evaluation and publication.
  5. Assist the Editor-in-Chief in enhancing the quality of the assigned journal.
  6. Develop strategies for article citation.
  7. Maintain archives of published papers, copies of review records, copies of formal correspondence, minutes of meetings, and a list of contacts of the assigned journal.
  8. Facilitate a call for submission to the assigned journal.
  9. Regularly check the assigned journal’s online journal system for new article submissions.
  10. Conduct an initial technical review of all articles submitted for possible acceptance to the assigned journal.
  11. Send regular invitations to PNU faculty and students across campuses, other TEIs, and local and foreign experts in education and teacher education for publications in the assigned journal.
  12. Facilitate external review of articles by searching for peer reviewers in various ways (e.g., request assistance from associate editors and EIC, expert or peer review search).
  13. Monitor articles from submissions to publication.
  14. Monitor the progress of the review of the assigned journal.
  15. Act as the editorial manager of the assigned journal.
  16. Check the references, similarity index, and AI index of manuscripts under editorial review.
  17. Proofread the final drafts of the articles for publication.
  18. Facilitate the annual production of the assigned journal.
  19. Update and revitalize the assigned journal, the editorial team, and the pool of reviewers by tapping and inviting probable team members.
  20. Act as the curator of the journal’s policy and procedures documents.
  21. Maintain the archive of published papers, copies of review records, copies of formal correspondence, minutes of meetings, and list of contacts.
  22. Performs other tasks that the Editor-in-Chief and the PNU-PO Director may assign.
  23. Prepare honorarium for local peer reviewers and editors
  24. Prepare and send a certificate of publication to the author.
  25. Facilitate author evaluation, consolidation, and analysis.
  26. Facilitate copyright transfer processes
  27. Monthly checkup of the database of the journal website.
  28. Perform data collection and evaluation of research dissemination to other institutions.
  29. Manage social media accounts of PRISMA: Gender and Education e-Journal
  30. Observe acceptable ethical standards and principles in internal management decision-making processes.
  31. Adhere at all times to the University’s Code of Ethics provisions, particularly on integrity, avoidance of conflict of interest, and protection of the Center’s reputation.

Support Staff of the Publication Office

  1. Provide technical and clerical work in all activities of the unit
  2. Coordinate the marketing plans of the PNU-PO with the e-Journal system assistant, production desk office/assistant, and managing editors
  3. Monitor all administrative systems of the unit
  4. Track all PNU-PO concerns within the unit and with other units/agencies
  5. Ensure that ISO protocols are strictly observed even in online systems.
  6. Manage the preparation of all technical reports
  7. Prepare text for FB page uploads
  8. Assists in coordination with other offices in the University to realize the deliverables of the PNU-PO
  9. Act as DCMT of the unit
  10. Act as chair of other special projects of the unit
  11. Serve as custodian of the unit